All features

The Features page gives an overview of Grip op Sport. This page lists everything the software can do, by topic. You switch on what your club needs and decide per group who may see and do what. Rather watch than read? At Showcases you will find short videos.

Members and groups

• Member administration with search and filters
• Export lists to Excel, CSV or PDF, or print them
• Groups with their own permissions per feature
• Ready-made roles, such as administrator, coach, competition secretary, parent, volunteer and member
• Move members to another group in one go
• Parents linked to their children, with insight into their details and progress
• Import your existing member list from a file, including invoice and direct debit details
• Selections: fixed lists of members you use again and again
• New members create their own account via the website
• The club decides which details members may change in their own profile
• Notes on a member, visible only to those who are allowed
• View the portal as a member, for administrators with that permission

Documents, privacy and the recycle bin

• Personal documents, such as a certificate of conduct (VOG), ID, first aid certificate or medical statement
• Sensitive documents are stored encrypted
• Every uploaded document and photo is checked for viruses
• A reminder 90, 30 and 7 days before a document expires
• A record of who viewed someone else's document
• A recycle bin to restore deleted data
• Anything left in the recycle bin is cleared automatically after the retention period
• Every club works in its own, shielded environment

Classes and attendance

• Classes with fixed times, coaches and athletes
• An age range per class
• Attendance lists per session, kept by the coach on a phone or tablet
• QR check-in: athletes scan a code on the screen in the hall
• The QR code changes every 30 seconds, so forwarding a photo of it does not work
• Class times appear in the calendar of coaches and athletes

Trial lessons

• Request a trial lesson via the website, showing only the classes that suit the age
• A QR code for flyers and posters that leads to the request form
• The club confirms the trial lesson, after which the applicant is notified
• A reminder the day before the trial lesson
• The coach sees the trial lesson on the attendance list and notes how it went
• Plan a second trial lesson, or enrol the applicant as a member straight away, with a subscription if needed
• Figures per step: scans, requests, attended and enrolled

Levels and progress

• Belts or levels, with intermediate steps
• Divisions, such as weight classes
• Skills per category, with a grade per member
• Starter lists with levels and skills for judo, hockey, football and tennis, among others
• A personal passport showing progress at a glance
• Milestones to earn, such as a new belt or a completed category

Lesson plans

• A personal plan per athlete, with goals and steps that each have a target date
• Skills, theory questions and challenges per step
• The next step opens as soon as the previous one is done
• Points for every task and a bonus for every completed step
• A weekly streak for those who are active every week
• A leaderboard, only for those who choose to join
• The coach gives feedback and a badge with a tip
• A question bank with ready-made theory questions per sport
• Roll out a plan to other athletes in the class in one go

Competitions and tournaments

• Competitions with date, time slots, address and registration deadline
• Registration via the member portal, free or paid
• Registration closes automatically after the deadline
• Selection lists: decide who a competition is intended for
• Email invitations and see who clicked on the email
• Participants from other clubs register via a public form or a QR code, with online payment
• Members cancel an unpaid registration themselves, if the club allows it
• Draw pools by weight, age or level, with a minimum and maximum size
• A bout order in which everyone gets rest between their bouts
• Move participants to another pool with one click
• Divide pools across mats and time slots, with a queue per mat
• A digital jury table with match clock, hold-down clock and judo scoring
• A spectator screen with the live score, opened via a link without logging in
• A call-up list and pool sheets to print
• Members see the competition address on a map
• Archive past competitions, with all data kept

Events

• Events such as a clinic, camp or party, with registration
• Free or paid, with online payment
• Track attendance on the day itself
• Export or print the participant list
• Archive instead of delete

Membership fees and invoices

• Subscription types with a price and a VAT rate
• Subscriptions per member
• Membership fee invoices created automatically every month
• Children's membership fees on one invoice for the parent
• Create individual invoices, also as PDF
• Online payment via Mollie
• Direct debit with a SEPA file for your bank
• Automatic reminders for overdue invoices
• Remind, mark as paid or download as PDF several invoices at once
• Credit invoices and refunds via Mollie
• Administration fees on registrations for competitions and events
• Members see their own invoices and pay straight away
• Every automated task, such as the monthly invoices or the reminders, can be switched on or off per club

Volunteers

• A rota per period, such as a week, a weekend or a tournament day
• Shifts in blocks, with the number of people needed
• While building the rota, you already see which shifts it produces
• Volunteers sign up themselves and see who else is on the shift
• Cancelling is possible until the shift starts
• A reminder the day before the shift
• Shifts in your own calendar through a calendar feed
• Track who did the shift and who did not show up

Equipment and locations

• A catalogue of club equipment, with its own code per item
• Lending and returning, with a due date
• See what is overdue and what is missing
• Members see what they have borrowed
• Locations with address and opening hours
• Link locations to the volunteer rota and to equipment

Carpooling

• Members start their own carpool group, for example to training sessions or away competitions
• Everyone in the club sees the groups and joins while there is room
• A fixed weekly schedule with a rotation for the drivers
• Indicate with one click that you are driving
• Drop out of one ride or skip a week
• A notification when the next ride has no driver yet
• A phone number is only visible with permission, for youth members that of the parent
• Send messages within the portal, without sharing email addresses
• The rides in your own calendar
• The club keeps an eye on things and can step in when needed

Communication

• Club news for one or more groups, with a start and end date
• Club news as information, warning or urgent
• Notifications in the portal, visible right away at the bell
• Per type of notification the club chooses: in the portal, by email or both
• Members send each other messages within the portal, if the club switches this on
• Support requests that the club handles within the portal
• Anything the club cannot solve itself is passed on to Grip op Sport
• Messages from the contact form on the website arrive in the same place

Club rules and playbooks

• Etiquette and house rules per category, for all members to read
• Ready-made etiquette for judo
• Playbooks with tasks and deadlines, for example for a camp or tournament
• Tasks per person, who keep track of their own status and notes
• A heads-up to the person responsible when a task is at risk of running late

Overview and convenience

• A personal dashboard with blocks you choose and arrange yourself
• A calendar with classes, competitions, events and shifts
• One calendar feed for your own calendar app, with the items you choose
• Search everything you have access to
• Help on every page via the question mark
• A short daily tip to get to know the system
• A manual with all the explanations in one place
• A light or dark screen, or as your device is set
• In eleven languages, with Arabic from right to left
• Works on phone, tablet and computer
• Your own logo, colours and background photos
• QR codes for your most important pages, ready for print
• Usage figures for your club, without data on individual members

The club website

• Build pages and stories with blocks, no technical knowledge needed
• Blocks for text, headings, lists, quotes, tables, buttons, photos, photo galleries and video
• Blocks for key points, key figures, coaches, testimonials, stories, files and contact
• A large opening photo with heading and button on the home page
• A menu with dropdowns
• Preview first, then publish, and restore an older version
• A media library for photos, with a separate version per language
• Your own videos, or videos from YouTube and Vimeo
• Share files, optionally with a password or an end date
• A contact form
• Several languages, with a language switcher with flags and a language suggestion for visitors
• Your own domain name
• Search engine settings, a social media preview and a sitemap
• Visitor statistics: pages, devices, browsers and referring sites
• Google Analytics if you wish
• Your own privacy statement and terms

Integrations

• An open API with keys, where you decide per key what is allowed
• Public documentation of the API
• Webhooks that let other systems know what changes
• An integration for AI assistants (MCP) for the website content
• Changes made by an AI assistant go into a draft first, a person does the publishing

Missing something?

Let us know. Grip op Sport is continuously being developed, with the wishes of clubs as the starting point. Read how that works in Software that grows with your sport.

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